In order to process this application for membership, determine the applicant's eligibility and, if admitted, administer his/her membership, the Canadian Forces (CF) must collect and use, as permitted under the Privacy Act, certain personal information. This includes, but is not limited to, the applicant's health insurance plan number which will be used only in case of medical emergency if parents are not available. Failure by parents to provide the requested information could render the applicant ineligible to join Cadets and participate in training and activities.
Except for health and medical information, the CF may disclose personal information to the Navy League, Army Cadet League and Air Cadet League of Canada (Leagues) and Local Sponsoring Committees (Local Sponsors). In the event of the applicant injuring himself/herself during Cadet training and/or activities, the Canadian Forces will provide a copy of his/her injury report (DND 2299) to the national office of the applicable Cadet League for insurance purposes.
The CF, the Leagues and local sponsors may, at any time, use and disclose photographic images and video footage of a cadet, as well as his/her name, age, home unit name and location, and accomplishments in the Cadets, through print and electronic media, for the purposes of publicly recognizing his/her accomplishments and promoting the Cadet organizations as well as their programes.
There may also be situations when the CF will be required to disclose cadets' personal information to external organizations, whether they be governmental, non-governmental or private, Canadian or foreign, when the latter are responsible for or involved in the administration, organization, coordination and/or funding of training, activities, programes, awards, travel, accommodation and/or support provided to Cadet Organizations, among others or exclusively.
Under the Privacy Act, a cadet has the right to obtain a copy of the information collected by the CF related to him/her and request that changes be made to incorrect information. Parents of a cadet under the age of majority have the same right. This information is found in Personal Information Bank DND PPE 839.
All documents pertaining to a cadet collected by the CF will be destroyed when he/she reaches twenty-five years of age.